How to Setup VoIP Phone

Communication is an essential part of a business and is in fact one of the main aspects that need attention when one is starting up a company or an organization. Computers and phone lines are hooked up in a network to make day-to-day communications between people a lot easier.

The need for a better communication platform brought about the development of Voice over Internet Protocol or VoIP. This technology makes use of broadband internet connections to provide a phone system that is cheaper and easy to install and reconfigure in the event of scaling up and down.

Advantages of Voice over Internet Protocol Phone systems

Easy installation, configuration, and maintenance

Unlike old proprietary phone systems, IP phones are easy to install and can even be set up by people who are not that technologically savvy. You don’t need the help of a technician to get them up and running. Some IP phones are even set-up and just need a few tweaks for them to start working.

Numerous Features are Supported

All of the call features that you enjoy in a traditional phone system are available in VoIP systems plus a whole set of additional features that are designed to make call management an easy task. Additional features include call hunting, call transfer, call forwarding, conference calling and many more. More features can be added when using hosted VoIP systems.

Hosted VoIP is cheaper

One of the reasons why many businesses have switched to VoIP phone systems is because it cuts the budget in almost half of what the allocation for the old proprietary phone systems were. Legacy systems use hardware that is very expensive to maintain. Aside from that, the reconfiguration of old phone systems require time and additional manpower.

Generally, hosted VoIP phones cost you less, especially if your company makes a lot of overseas calls.

Setting up VoIP Phones

VoIP phone system is a convenient and cheaper way of making calls over an internet connection. There are lots of service providers that host this communication platform and offer cheap connections to make internet telephoning a possibility. Once you’ve chosen a provider, you can then go ahead and install your VoIP phone at home or at your office.

Of course, before installing your VoIP phone, you need to know the requirements for setting it up.

A good broadband internet connection

Choosing your provider is essential in securing a good broadband connection for your hosted VoIP system. The larger your expected call volume is, the faster your internet connection should be.

  • Wired Ethernet Router. A VPN router is commonly used for an Ethernet connection as it accommodates a number of devices at a time. The VPN function is especially useful when you’re trying to access your VoIP system remotely from a different location.
  • A PBX Server. For those who are expecting a huge volume of calls, using a computer as a PBX server is very much recommended. The ideal computer to use should have a 3 Ghz processor with 1 GB RM and a 10/100 Ethernet port.
  • Updated PBX Server Software. Of course, your local phone networks need a command center that can serve as the brain to all its functions.
  • Reliable VoIP Provider. Of course, you can’t get your phone system up and running if there’s no connection available. Your VoIP provides you the service that you can subscribe to in order for you to be able to make inbound and outbound calls.
  • IP Phones. Of course, this is the most important component of the whole VoIP phone system. There are hundreds of mak0se and models available in the market and choosing the right VoIP phone can be tricky.


Once all of the requirements are available, you can continue to the actual setting up of the phone.

  1. Turn off all involved devices and take the VoIP provider’s adapter.
  2. Connect one end of the Ethernet cable to the network router while the other end is inserted in the LAN port of the adapter.
  3. Connect the telephonic port of the VoIP adapter with the telephone cable while attaching the other side to the available traditional phones.
  4. Connect the VoIP adapter and the AC power adapter.
  5. Turn on the Internet connection.
  6. Wait a few minutes then turn on the VoIP adapter.

There will be a green blinking light which indicates the connection status. Once it becomes stable, it means your connection is up and running.

Leave a Comment

Your email address will not be published. Required fields are marked *